COVID-19 Safe Return to Play Handbook

 Created August 25, 2020
Distributed August 27, 2020

Overview:

The purpose of this handbook is to outline key information that parents, players, coaches and board members need to be aware of to provide a safe environment to facilitate our Fall 2020 rugby session.   It will require the cooperation and support of all association members to ensure we work together to minimize the risk of contracting and /or spreading the COVID-19 virus. 

The content contained within this handbook has been borrowed directly from “A Plan to Return to Rugby in Saskatchewan, June 30, 2020” and can be found on the Saskatchewan Rugby Union Website in the section titled Return to Play.

This handbook will be updated to ensure compliance with laws (including health & safety and COVID-19-specific legislation) and any policies implemented by government or local authorities.  Changes will be communicated prior to the start of the next training session.

Our safety is dependent on all association members to adhere to the guidelines contained within this guide.  Do not hesitate to approach our COVID 19 Safety Coordinator – Tracy Owen – if you have any questions.   Tracy will be available at the Registration desk at each session and is happy to assist!

 

Return to Play – Current Restrictions:

  • Maximum 50 players (as per provincial restrictions)
  • Low- Contact Rugby and small sided games
  • Consistent training groups /limited opponents
  • Most rugby equipment shared
  • Maximum 75-minute training session

We have specifically tailored our Fall 2020 program to meet the requirements as outlined by Rugby Canada, the Saskatchewan Rugby Union, and Province of Saskatchewan requirements.

 

Rugby Training Sessions:

Attestation /Attendance Tracking Process:

  • The parent or guardian of each player must complete an attestation questionnaire prior to the player entering the field area and joining their teammates. The Attestation form will be completed online which will enable us to reinforce the importance of social distancing and minimize contact points and can be found at the following link:  https://saskrugby.wufoo.com/forms/daily-covid19-attestation-and-agreement/

NOTE:  Anyone with a history of “COVID-19 like” illness or close/sustained contact with someone with similar symptoms should not enter the training environment for at least 14 days after the last contact or 10 days post symptom resolution AND after medical clearance (provided to Regina Minor Rugby and Saskatchewan Rugby).

We also strongly encourage any parent who has increased medical risks including hypertension, diabetes, compromised immune system, COPD/severe asthma, cardiovascular disease, cerebrovascular disease, and higher thromboembolism risk NOT attend training sessions

  • Attendance will be tracked in the Sportlomo registration database. This facilitates the ability to track and trace any possible community transmission to have taken place at any rugby activity

Sanitation Stations:

  • Sanitation stations will be located at the entrance and exit of the playing area. These stations will be kept supplied, cleaned regularly and sanitized at least twice during the training session

Personal Hygiene:

  • Parents and players are encouraged to practice personal hygiene practices prior and during in-person rugby sessions

Training Clusters:

  • To reduce community transmission, players will be organized into the following groups:
    • U7
    • U9
    • U11
    • U13/15

NOTE:  Designated training areas will be marked on the field to ensure players do not mix between groups

 

Equipment Cleaning Protocols:

  • Equipment will be provided by Regina Minor Rugby and sanitized before, during, and after each session according to Enhanced Cleaning Protocols. Equipment will include:
    • Rugby Balls
    • Belts and flags
    • Cones /field markers

Coaching Plan:

  • Each training cluster will participate in a series of age appropriate drills and ball handling games throughout the training session. The objective is to introduce rugby skills and utilize fun interactive games for skill reinforcement 

NOTE:  Coaches will utilize drills and games which encourage physical distancing between athletes however there will be times when players will come into close contact with one another (i.e. pulling another players flag).

At Completion of Training:

  • Training clusters will have a staggered end time to reduce the amount of congestion as players and parents exit the playing area.
  • We ask all players and parents to minimize social gathering at the end of the training session and exit the facility through the marked exit.

Additional Points:

  • No shared drink or food: Until all government restrictions are lifted, no sharing or service of water bottles, drinks, or food is permitted.   SNACKS will NOT be provided during our Fall 2020 Season

NOTE:   Players must each bring their own water bottles – no sharing permitted!

  • Changerooms and washrooms are NOT AVAILABLE until all government restrictions are lifted. All participants should arrive and leave in the attire required to participate in rugby activities

NOTE:  The nearest washroom facilities are located at the Tim Horton’s Restaurant located at the corner of Parliament and Lewvan Drive

  • Signage: Please adhere to all signage posted around the facility
  • Outside Equipment is NOT permitted
  • A designated First Aid Person will attend all RMR training sessions. The First Aid person has completed his COVID-19 Return to Play course and will ensure any first aid provided is in line with COVID-19 modifications

 

Responding to Suspected Infected Person or Outbreak

If any individual who has attended in-person rugby activities within the last 14 days is experiencing persistent or worsening symptoms of COVID-19, the following steps must be taken:

  • The parent of the unwell player is to immediately notify RMR’s COVID-19 Safety Coordinator – Tracy Owen. Tracy will then notify the Saskatchewan Rugby Union COVID-19 Manager who shall inform Rugby Canada’s COVID-19 Contact
  • The unwell player is required to follow all medical and government instruction on managing their worsening or persistent COVID symptoms. Call the Healthline 811 number to get additional information and to arrange for testing
  • All players recorded as attending the same in-person rugby activities within the last 14 days are contacted by the Saskatchewan Rugby COVID-19 Manager and instructed to self-monitor. Any notification to those individuals will avoid identifying the individual who is/was experiencing symptoms

 

Protocol for Positive COVID-19 Test

If any individual who has attended in-person rugby activities within the last four weeks tests positive for COVID-19, the following steps must be taken:

  • The parent of the infected player is to immediately notify RMR’s COVID-19 Safety Coordinator – Tracy Owen. Tracy will then notify the Saskatchewan Rugby Union COVID-19 Manager who shall inform Rugby Canada’s COVID-19 Contact
  • The infected player is required to follow all medical and government instruction on managing their diagnosis. The infected player may only return to rugby activities once cleared as non-contagious by provincial health authorities and has provided Saskatchewan Rugby written confirmation from a medical doctor of the same
  • All in-person rugby activities and facilities that the infected person has attended in the last four weeks are immediately suspended for a minimum of two weeks
  • All players recorded as attending the same in-person rugby activities within the last 14 days are contacted by the Saskatchewan Rugby COVID-19 Manager and instructed to self-isolate in line with medical and government instruction. Any notification to those individuals will avoid identifying the individual who is/was experiencing symptoms
  • The Saskatchewan Rugby COVID-19 Manager shall notify the Provincial /Regional Health Authority as regulated and relay any instructions to RMR and Rugby Canada
  • Rugby Canada’s COVID-19 Contact shall assemble an Emergency Management Team, in line with Rugby Canada’s COVID-19 Emergency Response Plan

 

Consequences of Non-Compliance:

Consequences will be taken immediately and include the removal of the player from rugby activities until the next scheduled training session.   The parent will be informed that further violations of safety guidelines will result in the player being suspended from all future training sessions.

 

Regina Minor Rugby Authorization Form requiring parent signature

 

I, ___________________________ (print name) acknowledge that I have read and understood the Parent Handbook and agree to abide by these rules laid out by Regina Minor Rugby in partnership with the Saskatchewan Rugby Union, Canada Rugby and the Saskatchewan provincial government’s guidelines

 

_______________________________________________ (signature)

 

 

____________________________ (date)

 

Please bring this signed page to the first (1) rugby session that you attend.

 

Definitions:

  • Attestation: a formal, evidenced declaration from an individual (or their legal

parent/guardian) that the individual has followed public health orders and is otherwise

healthy.

  • Close Contact: A close contact is someone who has had contact with an infected

person (contact being within 1m and for greater than 15 minutes); provided direct

care to an infected person without using proper personal protective equipment; stayed

in the same close environment as an infected person (including sharing a workplace,

classroom or household or being at the same gathering) for any amount of time,

travelled in close proximity with (that is, within 1m separation from) an infected person

in any kind of conveyance.

  • Community Transmission: The source of contraction is from within a local community,

and not through direct or indirect contact with an infected person, and/or from travelling

to a highly infected area within Canada or abroad.

  • Infected Person: An infected person is a person who has had a positive PCR

(laboratory) test confirming the presence of COVID-19.

  • Non-Contact Rugby: training or games that involve brief, limited breaches of physical

distancing between teammates and the opposition. This includes touch and flag rugby.

  • Physical (Social) Distancing: keeping a distance of at least 2 arms lengths (approximately 2m) from others, as much as possible.
  • Potentially Infected Person: A potentially infected person is someone who: has

symptoms or signs suggestive of COVID19; or is awaiting results of testing following a

close contact.

  • Self-Monitoring: Self-monitoring means you should be monitoring your health and the

health of your children for symptoms such as fever, cough or difficulty breathing.

Individuals who are self-monitoring are allowed to attend work and school and take part

in regular activities.

  • Self-Quarantine: To self-quarantine means to separate yourself from others because

you have been exposed to someone with COVID-19 even though you, yourself, do not

have symptoms.